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process org chart
functions, roles, and handoffs visible for everyone.
- role & responsibility map
- handoffs and service levels
- instead of a traditional org chart this one tell you exactly what's going on
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nina gpt read by 100+ cool humans
human-centered ai ops for small teams
organize, optimize, then automate. clear roles, simple tools, measurable progress — without losing the human touch.
trusted by teams who value clarity and results
stage 1
organization
we map who does what, when, and how — then install a simple work system your team will actually use.
work system setup
views, projects, and sops ready to ship.
- team views that match reality
- project templates & rituals
- sops: short, living docs
talent & role alignment
right seats, clear expectations, healthy load.
- outcomes per seat
- work-in-progress limits
- onboarding checklists
stage 2
optimization
we improve flow across ops, marketing, sales, and hr
crm setup
clean pipeline, shared definitions, simple dashboards.
automations
connect tools so data moves without copy-paste.
light web updates
tidy forms, landing pages, and tracking.
ops / marketing / sales / hr feedback
practical recommendations with clear next steps.
sops + training
short videos your team will actually follow.
metrics & cadence
weekly/quarterly reviews that drive decisions.
run your business better
get simple, practical ways to use ai and systems for smoother operations.
stage 3
ai that works like a team member
custom ai assistants handle the busywork — so your team can focus on strategy, clients, and growth.
instant intake & routing
every request routed to the right place, no delays.
quality checks before delivery
review work for accuracy before it ships.
out-of-the-box support agents
handle FAQs, updates, and follow-ups automatically.
streamline your ops
pixie dust: a 3-stage ai operations framework for small teams
From clear processes to AI-powered workflows, we help you move from scattered tasks to a high-performing, organized operation.
centralized workflows
all tasks, owners, and deadlines live in one system — no hunting through chats or emails.
ai-powered execution
AI helps break down tasks, write briefs, draft docs, and suggest next steps, cutting admin time by up to 50%.
single source of truth
every SOP, process map, and file in one searchable place, accessible by your team and AI tools.
live performance data
real-time progress tracking so leadership can see what’s working and fix bottlenecks immediately.
precision alerts
notifications only when they matter — filtered to remove noise and highlight action items.
adoption & culture tracking
measure tool usage, AI adoption, and process compliance to know if change is sticking.
ai that works with your team
we help your team use ai for everyday work — from prompts to simple automations — so tasks get done faster and with less effort.
What our clients say
“Nina is a very experienced Specialist! Her excellent listening skills and empathy create an environment of mutual respect and understanding within the team. Her creative insights have often resulted in fresh perspectives that benefit our team's work. Working with her is an amazing experience and surely will lead any team to success.”
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lizzie barrientos
lizzie barrientos, first reference
“Collaborating with Nina has been a fantastic experience. Her proactive approach, coupled with her innovative problem-solving skills, has surpassed our expectations. She consistently goes above and beyond, demonstrating a strong focus on delivering exceptional results for our clients. Her strategic mindset and drive for achievement are truly impressive.”
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raul trejos
raul trejos, construyendo talento
Pricing
Pixie Dust 3-stage offering
Our work is tailored to your team’s size, location, and scope.
organize - stage 1
One-time payment. Final pricing varies based on delivery format (in-person or virtual), team size, and scope of work.
- founder clarity workshop – define priorities, cultural values, and the way forward
- process work chart – replace static org charts with living maps of how work actually flows
- build critical processes & projects with ready-to-use task templates
- select & set up your project management tool (ClickUp, Notion, or similar)
- appoint and train your internal Jocko – the team member who ensures updates, adoption, and accountability in weekly (or async) check-ins
- AI-first mindset training (prompting, AI in workflows)
- 30-day adoption support
- optional refinement workshop after 30 days (additional cost)
optimize - stage 2
One-time payment. Final pricing varies based on delivery format (in-person or virtual), team size, and scope of work.
- after a successful stage 1, we kick off stage 2. This stage is a separate engagement from stage 1 and has its own pricing.
- full consultancy across HR, marketing, sales, and operations
- map current processes, detect gaps, and design missing systems
- implement specialized automations inside your tools
- align workflows so they’re clear, documented, and repeatable
- deliver an in-depth growth plan with systems for lead generation, client delivery, and internal ops
automate - stage 3
billed once + monthly retainer
- fully tailored AI agents for your workflows (sales follow-ups, reporting, onboarding, content ops, etc.)
- integrate with your existing tools and processes
- training & documentation so your team knows exactly how to use and manage them
- available with or without going through Stages 1 & 2, though system clarity improves results
FAQs
Frequently asked questions
Advice and answers from the our team.
do we have to start with stage 1?
In most cases, yes. Stage 1 builds the foundation — a clear work system, AI-first habits, and an internal champion to keep it alive. Without this, later stages are harder to sustain. The exception: if you already have a strong system in place, we can assess and jump to Stage 2 or 3.
how long does stage 1 take?
Typically 30 days from kickoff. That includes setup, team training, and a month of adoption support.
what if my team isn’t tech-savvy?
That’s okay. We guide them step-by-step, focus on the most essential tools, and provide ongoing support until the new way of working sticks.
can you work in-person?
Yes — depending on location. Most work is done remotely, but we can run in-person workshops if your team is in a feasible location.
what size teams do you work with?
Usually 5–50 people.
is AI going to replace my team?
No. Our approach is human-first: AI supports people, not the other way around. We focus on making your team faster, clearer, and more effective — not smaller.
can you just build us a custom AI agent?
Yes. Stage 3 is available as a standalone if you already have the systems and clarity needed to make an agent effective.